Executive Summary

Supplier audit scheduling was managed through a single 18,000-row spreadsheet emailed across auditors and coordinators. Individual updates had to be reconciled into one master file, creating version conflicts, coordination errors, regulatory reporting risk, and unnecessary information-security exposure.

Objectives

• Replace the manual spreadsheet with a centralized scheduling platform
• Reduce missed schedules and audit-report timing risk
• Limit visibility through role-based access
• Reduce manual effort required to build and maintain the annual audit plan

BEPC's Role

BEPC delivered the full ARMS platform from design through development, testing, launch support, hypercare, and ongoing module enhancements requested by the client.

Scope & Approach

• Designed and developed a MERN-stack web application
• Used Agile/SCRUM planning, client demos, and iterative delivery
• Mobilized three software engineers and one project manager at peak development
• Supported staged release through SharePoint interim tooling, user testing, launch, and hypercare

The team moved the client from a temporary SharePoint workaround into a purpose-built application, validating workflows with pilot users before release and continuing support through bug fixes and new modules.

Outcomes

ARMS replaced the spreadsheet-driven audit scheduling process with one centralized platform. Auditors and coordinators now work from controlled role-based views, reducing missed audits, eliminating annual manual consolidation effort, and lowering information-security risk.

Metricas clave

• Scheduling source of truth: Centralized ARMS platform (Single controlled system)
• Missed audits: 30% reduction (Improved schedule adherence)
• Annual schedule effort: Eliminated (Automated coordination workflow)

Evidencia visual (descripcion)

• Centralized audit scheduling dashboard representing the ARMS platform experience.
• Role-based workflow visual showing controlled audit visibility and coordination.

Trust & References

ARMS took our audit program out of spreadsheets and gave every auditor and coordinator one controlled view of the schedule. Missed audits dropped, the annual consolidation exercise disappeared, and BEPC stayed through hypercare until the platform ran itself.

Ultima revision: July 2026